For many of us, working from home or remotely is the new normal as we try to be effective and productive in our virtual environment. One way organizations can operate more efficiently is to convert all documents to a completely digital process. Meaning, any form required for the operation of your organization should start as an electronic form, be filled out electronically, signed digitally, and archived in a secure electronic storage environment.
Electronic forms have been an industry standard for a long time, with many organizations implementing end-to-end digital processing for records management. Converting forms to online, fillable documents can be time-consuming and expensive, but online records can provide better customer service, faster processing and higher levels of visibility with reduced operational costs.
Mid-America Document Imaging offers many products and services to create and implement a completely digital process for all your records. One of our solutions, OnTask, allows you to easily convert existing forms to electronic, fillable documents. With OnTask, basic forms can be converted in minutes and prepared for certified digital signature approval by necessary personnel.
OnTask can help you create automated processes to send forms to approvers, regardless if they are inside or outside of the organization. Additionally, OnTask completely tracks and audits all updates and changes made to documents. When the document is completely filled out, signed and submitted, OnTask will email a non-editable PDF copy of the form to each approver. You also have the option of adding a Signature Certificate to the signed document with time and date stamps creating a legally binding transaction.
As technology progresses, so does our reliance on mobile device access. OnTask forms can be accessed, edited, and signed on smartphones and tablets as well as PCs and laptops, giving you the freedom to work from the office or on-the-go. Completed forms can also be automatically archived to Enterprise Content Management systems such as ApplicationXtender from OpenText, which provides user access security and retention management for your digital forms and documents.
Change can be easier than you think. Electronic form processing can be affordable and quickly implemented, with an almost immediately visible ROI. Contact us to see if Mid-America can help your organization improve document management and create your completely digital processing environment.
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